What counts as a revision round (with a clause you can copy)
“Two rounds of revisions” means nothing until you define a round. Here is a plain definition and a clause for fixed-price web and design projects.
Revision limits fail in one of two ways: nobody defined a round, so every message became one; or the definition was so strict that clients felt cheated. The fix is a definition that is fair to both sides and easy to apply.
A working definition
A revision round is one consolidated set of feedback on the delivered work, sent in one message or document, followed by one updated version from you. Feedback that arrives in pieces over several days belongs to the same round until you deliver the update.
What a revision is not
- A new page, feature or deliverable (that is a change order)
- A change of direction after approval (new brief, new style)
- Feedback from a new stakeholder who was not involved earlier, if it reopens approved work
Clause you can copy
This quote includes [2] revision rounds. A revision round is one consolidated set of feedback on the delivered work, followed by one updated version. Please gather all comments for a round into one message. New pages, features or a change of direction are not revisions and will be quoted separately as a change order before work starts. Additional revision rounds are [price] each.
How to use it without sounding rigid
Mention it once at kickoff, then apply it kindly. When a request falls outside a round, say so plainly and offer the price: “Happy to add this. It’s outside the agreed scope, so here’s a change order for it.” Most clients respect a clear line more than a vague one.
In FirmQuote, the number of included rounds sits next to the price on the client’s approval page, and this definition is shown with it, so it is agreed before work starts.